A Comparison Of The Advantages Of A Flexible Budget & A Static Budget

advantages of flexible budget

Revenues and expenses are what they should have been at the actual level of activity. Flexible budgets can be prepared for any level of activity within the relevant range.

But you have not found satisfactory answers, you have come to the right place. In order to clarify your doubts, we have prepared for you a whole article related to the static budget and the flexible budget, so keep reading and enjoy it. A company Tech Blue co. estimates a total production capacity of 300,000 units. Direct material costs and labor costs per unit are $ 5.50 and $ 3.50 respectively. Additionally, the company offers sales incentives to the sales force on 5% of sales. What will be total cost of the unit production with a maximum utilized capacity of 85%? And if the company achieves lower efficiency of 75% production or higher 90% production capacity.

  • Now, between 85% and 95% of activity level, its semi-variable expenses increase by 10%, and above 95% of activity level, they grow by 20%.
  • Cash is the lifeblood of any business — and allocating it effectively is integral to success.
  • He is the sole author of all the materials on AccountingCoach.com.
  • Since a flexible budget tries to adapt to changing resource levels in inventory and consumption, it offers a more precise level of control over business processes than a static budget can.

It also depends upon the factors of the production, which are not in the hands of the management. Therefore the predictions can be inaccurate due to these conditions. As companies get larger, with more sophisticated finance operations, more data and more people involved, expectations should be higher. Creating a budget, even one that’s not constantly evolving, can be an overwhelming to-do on the never-ending checklist facing leaders of emerging businesses. Cash is the lifeblood of any business — and allocating it effectively is integral to success.

By that he means a one-page budget overview that illustrates just about everything that’s going to happen in the organization. “From there, you can drill down and get to multiple layers of complexity,” he said.

Identify Which Costs Are Variable And Which Costs Are Fixed

Zero-based budgeting is a method of budgeting in which all expenses must be justified for each new period. The process of zero-based budgeting starts from a “zero base,” and every function within an organization is analyzed for its needs and costs. Divide the initial budget for variable expenses by the estimated production to get your initial budget per unit advantages of flexible budget produced. A flexible budget is a type of budget that is used to estimate various levels of work. A flexible budget enables an organization to roll out improvements when activities surpass or don’t meet expectation. As we’ve already seen, most costs are not exclusively fixed or variable. Prepare the budgets for each level of activity with corresponding costs.

advantages of flexible budget

A Flexible Budget is a type of budget that can change the input variables over time. Unlike a static budget, it can include any activity level from the business. It is a forecast of revenues and expenses with varying levels of activity levels. The activity level can be defined differently for any business.

Importance Or Advantages Of Flexible Budget

This budget can be re-casted on the basis of the activity levels. It can help in sales, costs, and profit calculation at different levels of operating capacity. In case of a business which carries their entire work with the help of laborers. The laborers’ availability is a critical factor for these types of companies. Therefore it helps the management to accurately know about their productivity and output, for example, jute factories, handloom industries, etc.

advantages of flexible budget

The expenses categorized into fixed, variable, and semi-variable costs. Fixed and variable cost determination happens Accounting Periods and Methods on an arbitrary basis. Hence flexible costs are less relatable to the correct budget cost of the level of activity.

Consider The Following Budgets And Budget Types Click The Icon To View The Budgets And Budget

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If you have questions regarding flexible budgeting for your organization, please contact your local Blue & Co. advisorfor assistance. It is quite conceivable in today’s world that an organization may find benefit in having two or three budgets at its disposal, depending on how activities unfold.

To ease the process, McFall shared several startup budgeting lessons he’s learned over the course of his 25-year career. But, in a happier scenario, what if the coffee shop exceeds expectations and operates at 120% of original expected activity? Now the 27,300 customers are resulting in a revenue of $81,900. Flexible, rolling budgets empower entrepreneurs to cope with change.

If you don’t know these and if you don’t have the time or intention to update your budget frequently, then it’s best to go with a static budget. Of course, if you have the means in the future, you can use both budgets to benefit from their advantages. But I think that for a small business that’s just starting out, a static budget will work.

How To Create A Flexible Budget With Example

With the help of flexible budget, the sales, costs and profit may be calculated easily by the business at various levels of production capacity. In view of the importance of budgeting in companies and businesses, it is worth analyzing the advantages and disadvantages of both static and flexible budgets, to apply the most convenient. Put simply, a static budget is one where the budget doesn’t retained earnings change over the given period. Budgets for various departments are set, and then must be adhered to regardless of changing circumstances over the period. The period used doesn’t have to be the fiscal year; it could be a quarter or another determined period of time. A static budget may work well for short periods of time and/or for organizations that work with predictable revenue and expenses.

How To Trim The Fat From A Bloated Budget

It’s a way of budgeting that gives better feedback on company performance when sales or production volume is different than what was originally anticipated. Variances or differences in the actual budget give a small business important information about performance elements such as overhead costs and profit.

Keep in mind that if you or your bookkeeper are unfamiliar with cost accounting, the process of creating a flexible budget is best left in the hands of an accounting professional or CPA. Creating a business budget, particularly a flexible budget, requires some familiarity with the accounting process and is best left to experienced accountants and bookkeepers with knowledge of cost accounting.

The model is designed to match actual expenses to expected expenses, not to compare revenue levels. There is no way to highlight whether actual revenues are above or below expectations. By their strictest definitions, a static budget is one that presets your expenses based on projections, and a flexible budget continually recalculates your expenses based on revenue. Some small business owners consider a flexible budget one that has built-in expense flexibility in areas that they can quickly change based on conditions other than revenues. A flexible budget can be found suitable when the business conditions are constantly changing.

Flexible budgeting performance report analyzes actual results against the standard budgets. If you have a positive variance, the company produced favorable results and achieved more than it had originally planned. And adverse or negative variance means the organization was not able to achieve its target plans. Because the budget can be made for any activity, the variance also needs to be analyzed separately for each activity. Variance analysis can help management understand the cost drivers and causes of the change whether the change is positive or negative. Using a static budget allows for inaccurate analysis of budget variances; if there are significant changes or if the budget period is far into the future, it is difficult to develop accurate or useful predictions. Another issue with static budgets is the failure to account for circumstances outside the investor’s control.

For example, a business’s insurance policy costs may vary based on how many employees the company has and may increase if the company hires new employees. A flexible budget cannot be preloaded into the accounting software for comparison to the financial statements. Only then is normal balance it possible to issue financial statements that contain budget versus actual information, which delays the issuance of financial statements. Flexible budgeting can be used to more easily update a budget for which revenue or other activity figures have not yet been finalized.


Do executives have the stomach to say no, even when there is funding to undertake an unbudgeted project? Still, flexibility is incredibly important for young companies. Growth rarely happens in exactly the way your original business plan described. For instance, Workday Adaptive Planning’s data visualization softwarecan speed much of that process.

In summary, flexible budgeting is a budget that has scenarios for different potential volume levels. Your first step in building a flexible budget is to determine what all of your costs are. Then build your budgetary model where fixed costs are established and variable costs are set as a percentage of an activity or of a per-unit cost. Finally, compare the model to a completed period to determine how similar they are. A flexible budget consists of adjusting expenditures according to the evolution of real incomes. The flexible budget is restructured according to activity levels, which is why it is a good performance evaluation tool and useful for any planning.

These budgets make it possible to distinguish if variances are caused by good cost control or lack of cost control. The variances can be analyzed to help improve performance evaluation. If you ask yourself,what are the advantages and disadvantages of static budgeting and flexible budgeting?

When preparing a Flexible budget, managers are forced to consider the different scenarios and their responses to them. Thus, for a number of different situations, managers will have calculated their costs and revenues.

These budgets are different in different levels of activities, which facilitate the ascertainments of fixation of cost, selling prices, and tendering of Quotations. The above scenario is the initial budget assuming 100% activity. However, to see these numbers in action, let’s say, hypothetically, a pandemic hits. The coffee shop’s activity is then reduced to 70% of what was expected.